TWLTC Court Re-opening Rules                        Updated 14 July 2020                  

 

The guidelines set out below are based on the Government’s latest announcement effective 9 July 2020 and the latest LTA Guidance (13 July 2020).   Members are reminded that these rules are put in place to reduce the risk of contracting Covid-19. This risk cannot be removed, and you therefore play at TWLTC within these rules at your own risk. Government guidelines will change, and you should follow these guidelines at all times. The current Government guidelines can be found here.

Phase 1:

  1. Allows sporting activity in open outdoor public sports amenities (e.g. pitches, tennis courts, golf courses etc.) where social distancing can be maintained at all times.
  2. Allows people to engage in outdoor sporting and fitness activities, either individually or in very small groups. For tennis purposes, this permits doubles play from the same household (maximum four people) and singles with a person who may or may not belong to your household, provided social distancing can be maintained.

Phase 2:

  1. Allows access to courts through a building.
  2. All indoor social spaces, including bars, restaurants and gyms should remain closed.
  3. Permits carefully arranged and managed social activity for groups of no more than six people, subject to social distancing always being in place.
  4. If there is the capacity and resource to be in a position to serve takeaway food and drinks, then hot and cold food may be served for consumption off the premises (i.e. outside of the building).
  5. Advises the use of contactless or at least card payment, to avoid handling cash.
  6. Permits both singles play and doubles play with people from outside of one household, as long as players remain two metres apart as far as possible.
  7. Is subject to the LTA’s updated rules.

Phase 3:

  1. Provides for a local lockdown scenario
  2. From 4 July, clubhouses and pavilions can be opened for the public to access outdoor courts, use the toilet, or purchase food and drink and venues providing such indoor access should consider ensuring clear signage is in place so people can find their destination quickly, putting in place queue management or one-way flow measures, and limiting the number of customers in the building, overall and in any particular congestion areas.
  3. Bars, cafes and restaurants, including any food or drink facilities inside a clubhouse, can open from 4 July – consumption is permitted on site (indoors and out) Customers should be aware of, limits on gatherings (for example, on arrival or at booking. Hot and cold food and drink may also be served on a takeaway basis.
  4. At till points, contactless or card payment should be mandated.
  5. Any individual groups should not interact with anyone outside of the group they are attending the venue with (e.g. players on another court or in a different coaching group)  [NEW] While multiple group activity can take place side by side, larger group activity such as Club Nights, club mix-in sessions or Open Days that involve people interacting with others outside their group should not yet be held.
  6. The previous precautionary measures of a short buffer period between court/session booking slots and staggering start times have been relaxed and are no longer advised, however, venues should ensure appropriate signage is in place to guide entrance and exit to courts, with markings to facilitate social distancing around pinch points (e.g. court gates) and an area for people to wait safely while previous users leave the court
  7. Some formats of competition will be able to resume before others, and Local Tennis Leagues LTA Youth Box Leagues and internal singles and doubles box leagues/ladders can be played as long as they adhere to the guidelines in place.

Phase 4

  1. Outdoor sports courts and other outdoor sporting activities have been permitted to reopen if those responsible for them are ready to do so and they can do so safely, following COVID-19 Secure guidelines.
  2. Outdoor gyms, outdoor swimming pools and playgrounds can open, as can clubhouse bars and restaurants (see below for more details). Indoor gyms, swimming pools and leisure facilities can open from 25 July. See the indoor facilities guidance.
  3. Coaching can resume in groups of up to 15 children or 5 adults plus coach(es). The Government has made it clear that larger group tennis activity for children is only permitted in accordance with the Department for Education’s guidance for providers of out-of-school settings.
  4. Pre-attendance checks must be carried out (see below).
  5. Records of all attendees must be maintained for at least 21 days in support of the Government’s test and trace system.
  6. Singles and doubles can be played with people from different households, and recreational competitions (including club nights), can now take place as long social distancing guidelines are adhered to and venues follow COVID-19 Secure guidelines.
  7. Supporters, parents, and other spectators should remain socially distanced whilst attending events. Spectator groups must be restricted to discrete six person gathering limits and spread out, in line with wider government guidance.
  8. Attendees should be advised to limit their interactions with anyone outside of the group they are attending the venue with (e.g. players on another court or in a different coaching group), and they should continue to maintain social distancing from those that they do not live with or are in a support bubble with.
  9. While changing rooms and showering facilities can be opened after 25 July, their use should in general be avoided where possible, with venues encouraging attendees to arrive at the facility in sports kit, and where possible to travel home to change/shower.
  10. LTA approved competitions (Grade 6) such as Matchplays and County & District Leagues can now take place outdoors, in line with the Government’s guidance on organising outdoor sport and physical activity participation events. Friendly matches between Clubs/Counties, Team Challenge, Quorn Family Tennis Cup and Internal Club Competition can also now restart outdoors in line with the Government’s guidance.

Our Rules

 The Club

TWLTC will maintain an accurate record of who is playing and when. Changes have been made to our booking system requiring you to enter the name(s) of all people with whom you are playing. You will be prompted when making your booking and will not be able to complete the booking without the inclusion of this information. This must be carried out for coaching sessions as well, and in the case that a parent/guardian is present in the club, that must also be recorded. This will help with contact tracing if necessary.

Non-members will not currently be able to attend the Club as guests of members or for coaching purposes.

The Club will inform all members of the Covid-19 guidelines as they are updated and will insist on full cooperation. This information will be emailed to all our members and will be displayed on our website. We ask all members to update their contact details with us immediately if they may be out of date in case they are required for tracing. You can do this through admin@twltc.co.uk. The Club will continue to listen to the latest changes and updates provided by the Government and LTA and adjust these protocols accordingly.

 Club Access

Members can access hard and clay courts between 08.00 and 21.30 and grass courts from 10.30, weather permitting. Booking slots have been extended accordingly.  Court bookings are restricted to a maximum of one 90-minute or one-hour session for up to seven sessions per week for full adult members, including adult members of a family and five sessions for all other types of membership. You are encouraged to book for an hour if that is what you are likely to use. You must not use a family member’s booking slots for yourself unless you are playing with that family member. For example, if your child is a member and you make a booking in your child’s name, your child must be one of the players on court. Playing as a named opponent will also count as one of your five or seven sessions. The booking week starts on Monday and runs to Sunday.

 

In line with LTA advice, we have eliminated the buffer zone of ten minutes previously incorporated into our booking system. However, you are asked to leave the court promptly at the end of your session and avoid pinch points at court gates etc by maintaining a two metre social distance from those with whom you are on court and from any members arriving to play.

We have re-introduced social tennis and team practice on an organised basis. All social tennis and team practice sessions must be booked in advance on our website and you attend in accordance with the rules in place for the sessions. We will be hosting both organised social tennis and team practice for a maximum of 20 players. Mix-in and team practice slots do not count towards your weekly allocated bookings.

You can also get in touch with other members here. Click “member search”.

Courts should only be accessed by staff and current members. Junior members aged 11 and under must be accompanied by a parent/guardian who is over 18. If junior members over 11 are found to be failing to observe social distancing rules, then they will only be permitted to return to the club with a parent/guardian present.

Anyone attending the club (including players, coaches, staff and any other visitors) must:

  • Undergo a pre-attendance self-assessment for any COVID19 symptoms using the information on the NHS website before leaving home.
  • Ensure that they do not participate in tennis at the Club if they, or someone they live with, has symptoms of COVID -19, currently recognised as any of the following:

– A high temperature

– A new, continuous cough

– A loss of, or change to, their sense of smell or taste

  • Should an individual have demonstrated any such symptoms, they must follow NHS and PHE guidance on self-isolation including the fact that they must:

– Not have been out of the country in the last 14 days.

– Not have been around someone with symptoms of Covid-19 in the last 14 days.

– Not be in a period of self-isolation under the current government guidance.

– Not be displaying COVID-19 symptoms.

– Have a pre-reserved playing time.

Booking and Arrival

Members must book a court time in advance using the court booking system via the website. The App is now available and is synched with our booking system. However, it must not be used to book doubles as a maximum of two players can be added. Please use the website to book doubles. PLEASE ENSURE THAT ALL PLAYERS ARE INCLUDED ON THE BOOKING. Ample car parking spaces are available, and members must ensure that social distancing is adhered to at all times, even in such areas. If players must park next to another car, they should wait for the other person to exit or enter before doing so themselves. Members are also encouraged to walk or cycle to the Club where possible.

A mixture of one and one-and-a-half-hour court booking slots are available. Grass courts are also bookable, but, if the surface is not touch dry, you will be unable to play.

  • Members should arrive at the courts no more than five minutes prior to the reserved playing time. It is important that players maintain social distancing and wait in their car or away from other members.
  • Members should stand back away from the gate entry system by at least two metres if another member has approached the gate.
  • Members should observe social distancing at all times and resist the temptation to socialise.
  • Toilets are now open subject to the rules that have been put in place.
  • Members should sanitise their hands at every opportunity possible and are asked to provide their own sanitiser.
  • Members should head straight to their designated court.

 

The Courts

All courts are available, and we have introduced a booking system for the grass courts which are now open. Courts 11-13 are prioritised for coaching. Courts can be booked seven days in advance.

Players should enter the courts one at a time. It is more important than ever that you cancel your court as early as possible if it is not required to enable it to be used by another member.

The ball machine and floodlights will not be available for use.

The hitting walls on Court 13 are available between the times of Monday to Friday: 9.30-19.00 and Saturday and Sunday: 9.30 to 14.00. You will still need to book court 13 with another member named in the booking.

Entrances

Gates leading directly to courts will remain open and tied back to prevent use of handles. However, the gates leading to courts 3 and 5 will remain closed as they cannot be tied back without risk of collision. Other gates in between courts will be locked. Rubbish bins will be removed, and all items brought on court should be taken home afterwards. Benches will remain on courts and can be used at your own risk and whilst maintaining social distancing. Other items removed from the courts include court dragging mats and shoe cleaners. Net winders remain in place as they are screwed in but will be adjusted by Kevin each morning and should not be used.

Membership

Any member(s) not following these rules will be asked to leave and your booking will be cancelled. Breaches of these rules may result in your membership being revoked or suspended. Only those playing are permitted on court. There should be no spectators present. Parents supervising children should be limited to one and, unless playing, they should observe social distancing.

 On Court Play

Physical distancing should be observed throughout the period of play. Members should refrain from changing ends or change at opposite ends of the net. Members must refrain from handshakes and high fives. Equipment such as towels, rackets, food, and drink must not be exchanged between members. Members should avoid touching their face after handling a ball, racket, or other equipment. Members should bring their own hand sanitiser and use frequently whilst playing.

There are no longer any guidelines in relation to balls and how you share balls is at your discretion.  However, out of continued respect for other members, please use your racket / foot to pick up balls and hit them to your opponent and avoid using their hands to pick up the balls. If a ball from another court comes across, please kick it back or send it with your racket.

Members should remain apart from other members when taking a break and observe up to date government social distancing measures at all times.

If a member has an accident of any kind, they are required to complete an accident form which can be found on our website and send it to us by email within two days of the accident occurring. A first aid kit is available in the foyer for member use when the clubhouse is open.

Supporters, parents, and other spectators should remain socially distanced whilst attending the Club, including any organised events. Spectator groups must be restricted to discrete six person gathering limits and spread out, in line with wider government guidance

Coaching and Competition

TWLTC has allocated coaching slots on courts 11-13 which our coaches will adhere to. These slots will be booked on an as needed basis by the coaches. If the courts are not booked out by coaches 24 hours prior to the date of play, booking slots will be made available to members. Only contracted TWLTC coaches are permitted to coach members on these courts. The LTA has updated its guidance and group coaching is now permitted on a restricted basis. Please note:

  • Only one to one and one to two coaching will be available.
  • We are not offering group coaching for the time being. The introduction of some form of group coaching is currently under consideration by the committee.
  • Payment to coaches must be made by bank transfer and not cash.
  • Coaches should brief their students and/or their parents of the protocols that must be followed in advance of the session. If these are not adhered to or understood, the coach can terminate the lesson at their discretion.
  • Coaching will only be provided to members.
  • Players should use their racket or their foot to push balls back.
  • Once the coaching session has finished members should leave the premises promptly, sanitising their hands.

Buddy hitting is also available at a price of £12 per hour. Please see our website for contact details. All coaches and buddy hitters have completed a Covid-19 Health Screening Questionnaire and signed up to the LTA Covid-19 coaching protocol.

We have reintroduced our Summer Snookerball Singles Ladder. Matches are to be arranged in accordance with these rules and the rules pertaining to the ladder itself.

The Government has confirmed that club nights and competitions can now restart outdoors, provided we follow guidance to ensure that the events are COVID-19 secure, in line with published guidance on organising outdoor sport and physical activity participation events. The committee is currently considering future competitions and further information will be sent out in due course.

 Exiting the Club

Once play has finished players should leave the Club or premises promptly. You may use the benches outside the clubhouse at your own risk and provided social distancing is observed. If a member becomes unwell after playing, they are encouraged to contact the member with whom they were playing and the club.

 

 

 

Thank you again for your cooperation.