TWLTC Covid Rules                        Updated 25 November 2020

 

Update regarding Wednesday 2nd December 2020.  Latest LTA Guidance 

In line with the latest advice from the Government and LTA tennis will be able to resume when the current lockdown restrictions come to an end on 2 December, regardless of what Tier we might be put in going forward. We have now been advised that the courts can re-open on that day

If you book a court and subsequently don’t need it please ensure you cancel your booking to ensure others can use it. Please also ensure when you are playing doubles that you list all members who are on court with you in the booking. It is extremely important we have this information as a venue in order to comply with regulations relating to NHS Test and Trace. Therefore if members fail to comply a warning will initially be given, after which booking rights for all members on that court will be removed for a 2 week period for repeat offenders. We are in the process of implementing a system upgrade to make this process easier for those playing doubles, whereby the names will carry through the booking when you enter them. Please bear with us in the meantime and continue to enter all names for each slot separately.

It is our understanding that coaching, and organised Club mix-ins can also continue as before from 2 December, booking for these events will also start from today. James will update everyone re the extensions and new deadlines for the various internal Club tournaments.

We do not know yet if we will be able to re-open the Clubhouse and Bar as this will be dependent on which Tier level Tunbridge Wells will be placed in at the end of lockdown, and current indications are that it might not be Tier 1.

Thank you and Kind Regards

Di

Di Winters

TWLTC Chairman

           

The guidelines set out below are based on the Government’s latest announcement and the latest LTA Guidance .   Members are reminded that these rules are put in place to reduce the risk of contracting Covid-19. This risk cannot be removed, and you therefore play at TWLTC within these rules at your own risk. Government guidelines will change, and you should follow these guidelines at all times. The current Government guidelines can be found here.

In light of the most recent government announcement re Covid-19 regulations and restrictions we have updated our own Club rules, particularly with regard to the bar. Please could you ensure you read the rules set out below, and adhere to them whilst at the Club, so we can ensure we operate in a safe, Covid-19 secure environment.

General Update to our Covid-19 Rules

 

Attendance at the Club – please ensure you, or your child, do not attend the Club if you are showing symptoms of coronavirus as listed on the NHS website, have been told to self-isolate by the NHS Test and Trace, have returned from a country that is on the government’s list of countries that requires a period of quarantine or are otherwise unwell. We have recently had instances of children attending coaching who have not attended school due to illness. We will ask you to leave if we have cause for concern in this regard, in order to safeguard the well-being of our staff and members.

 

Wearing of Masks – we ask that everyone wears a face mask throughout the Clubhouse, upstairs and downstairs, unless they are seated at a table in the bar. Those who are exempt under the government guidelines, or children under the age of 11 are excluded from this requirement. We reserve the right to ask anyone not wearing a face mask to leave the Clubhouse. Staff in the bar will also be wearing masks, but this is not a requirement for Club staff in the offices.

 

NHS Test and Trace QR Code – you will find a QR code on the gates to the courts, and on the entrances to the Clubhouse, please scan the code when you arrive using the NHS Covid-19 app, released yesterday.

Updated Rules concerning the Bar

Bar Service – as a licensed premises we are now required by law to offer table service only, both inside and outside, queuing at and buying direct from the bar is no longer permitted. We therefore ask members to take a seat at a table and wait for Kari, or her assistant, to come over to your table to take your order. You will be asked to complete a register at this time for test and trace purposes. Your drinks/food will then be brought to you, and payment can be made by card at this time too. It would be helpful if as many as possible can pay on account, if you wish to pay by card please let Kari know when you order. We ask that you bear with us at the moment as this is quite a change for the Club, and will inevitably mean service is slower.

We hope to put extra staff on at peak times over the weekend. If you choose to sit outside please make Kari aware (with a friendly wave or shout) that you are waiting to order, as it may be difficult for her to see you.

Rule of Six – please remember that government restrictions mean the maximum size of a group is 6, and that unless you are from the same household you should sit at a social distance. This effectively means that the benches outside can sit 4 people, unless you are from the same household, plus 1 person on a plastic chair at either end. Social interaction between groups is not allowed under the latest government announcement. We will ask members not adhering to this to move table or leave the bar.

One Way system – the one-way systems in the Clubhouse have been removed to avoid unnecessary footfall inside. We ask that you ensure access is clear when using doors and stairs and give priority to those exiting the building.

Balcony Access – the balcony door leading to the tables overlooking the grass courts should only be used for access to these 3 tables going forward, and not as a general exit route.

Use of the Clubhouse upstairs – the Clubhouse upstairs is open to members at all times, but please ensure that you sign the register when the bar is not open, if you use this area. During peak periods please only use the tables inside, or on the balcony, if you are purchasing from the bar in order to ensure sufficient socially distanced table space for everyone. Non-members will only be allowed upstairs when the bar is open.

Floodlight Tokens and Balls – if you unable to purchase these when the office is open, please enter the bar and take a seat. Kari or another member of staff will ask for your order and bring to you whilst seated, similar to any other purchase from the bar.

Going forward we hope that with clarification from the LTA we can simplify such “take-away” purchases but for the time being this is the guidance we have been given as a licensed venue.

Social Mix-Ins

In line with the latest LTA advice and the government’s Rule of Six organised social mix-ins may continue. In order to minimise the mingling of members between sets, and to ensure we have an accurate record of who attends we have decided that members will need to sign up on the events page by 13.00 on the day of the evening mix-in, for Tuesday and Thursday, and by 17.00 the day before for the daytime mix-in on Tuesday and Sunday. A volunteer (please contact Nicola if you are willing and able) will then put together the sets and assign the courts for that session. This will also enable any courts not required to be released. Members will not be able to turn up on the day.

This process of sign-up only will commence with the mix-in on Tuesday 29 September.

Whilst we recognise many like the flexibility of turning up on the evening, I think, given the current situation, this is the best way to ensure we have an accurate record of who is playing in line with government requirements, and that we operate in a way that minimises unnecessary social interaction and therefore makes for a safer environment for everyone.

Court Etiquette

Court Bookings – please ensure you continue to list all players on a court when making a booking, this is important for us to comply with NHS Test and Trace requirements.

Draggers – there are now draggers on every court. Please ensure you drag the clay courts after use and return the equipment to the hook at the back of the court, there is only one hook per court placed to enable Kevin to blow surplus sand back into the court, rather than allowing it to wash into the drains.

Bins – there are bins on the courts, please make use of them or take your litter home. The amount of rubbish left on courts seems to be increasing, and Kevin does not have time to clear up after people. Also please could you ensure you remove your unwanted tennis balls from the courts.

Behaviour on Court – whilst the Club Championships are bringing out the competitive spirit in us all, please remember that this is a family Club and there is no place for aggressive behaviour or swearing on court.

When retrieving a ball from an adjacent court please ensure you wait until the end of the point/game so as not to interrupt others playing.

 Smoking and Vaping – neither is allowed on court

Junior Club Night

In the light of the recent national increase in infection rates of Covid-19, and the government restrictions, we have decided that Club Night will not be re-starting before half-term. We will review the situation, and latest guidance then, and make a decision as to whether to re-start Club Night in November. Whilst we understand how much our Juniors love the freedom of Club Night we need to ensure we can operate it in a safe environment for the children and our coaches and members.

Club Access

Anyone attending the club (including players, coaches, staff and any other visitors) must:

  • Undergo a pre-attendance self-assessment for any COVID19 symptoms using the information on the NHS website before leaving home.
  • Ensure that they do not participate in tennis at the Club if they, or someone they live with, has symptoms of COVID -19, currently recognised as any of the following:

– A high temperature

– A new, continuous cough

– A loss of, or change to, their sense of smell or taste

  • Should an individual have demonstrated any such symptoms, they must follow NHS and PHE guidance on self-isolation including the fact that they must:

– Not have been out of the country in the last 14 days.

– Not have been around someone with symptoms of Covid-19 in the last 14 days.

– Not be in a period of self-isolation under the current government guidance.

– Not be displaying COVID-19 symptoms.

– Have a pre-reserved playing time.

Members should remain apart from other members when taking a break and observe up to date government social distancing measures at all times.

If a member has an accident of any kind, they are required to complete an accident form which can be found on our website and send it to us by email within two days of the accident occurring. A first aid kit is available in the foyer for member use when the clubhouse is open.

Supporters, parents, and other spectators should remain socially distanced whilst attending the Club, including any organised events. Spectator groups must be restricted to discrete six person gathering limits and spread out, in line with wider government guidance

 Thank you again for your cooperation.